From Concept to Completion

getting your estimate

1. Submit estimate request through our Contact Us page
                 • On this page you will find a Project Initiation Form to fill out and include along with your submission. Fill out                      as much information as you can and hit submit!
                 • If you have questions or would like to speak to someone directly about scheduling your in-person estimate                            you can reach out by phone at 703-822-7198.
2. Easy Renovations will reach out to discuss your project needs and schedule an in-person appointment to review the space and your ideas.
                 • If necessary, some exchange of plans and ideas may happen prior to completing the fully written estimate to                       ensure the accuracy of your estimate.
3. A written estimate will be released to you. Our estimates are itemized and provide descriptions notating your unique project specifications. For an example of what our estimates look like, please click here to see a sample estimate. Our estimate will be sent to the email address provided by the contract form submission and come from our project management software Builder Trend.
4. Upon your request any changes will be made to estimate until we get to a complete and accurate scope of work.

moving forward to contract signing

1. If everything looks good on your estimate it is time to approve the estimate. When you are ready to move forward to contract signing you will hit the approve button inside the emailed estimate. Hitting the approve button is not a binding contract, it signals us to begin preparing your formal contract which will be sent separately and include all terms. Please note that estimates are only valid for 90 days. Once the 90 days expire the “approve” button will no longer be available. If you have exceeded the 90 days it's not problem however; you will need to reach out so that we can review the estimate for any changes we may need to make. Upon completion of the review a new estimate will be sent with an updated expiration date.

2. Once the estimate is approved, we will prepare a General Contract specific to your job. This contract will include a copy of the approved estimate (scope of work), draw payment schedule, terms and conditions, and project start and completion dates if applicable. The general contract is sent via DocuSign, and you will be able to review and sign electronically.
3. You will be sent an email with an invitation to our project management software Builder trend. This is a free service that we provide to all our customers. Joining our project management software will give you access to all the details of your project including real time scheduling, project photos, change orders, invoice copies, daily logs, and current job costing.
4. First, Deposit Draw payment will be sent to you through our accounting software QuickBooks. You will have the option to pay electronically with an ACH bank transfer. If you want to use credit for any of your payments, you will need to inform the office to make that payment type available for you. All credit charges have a 3% processing fee.

preparing for your project to start

1. If applicable, we will begin the material selection process. An Allowance Material Selection document will be sent to you to explain how we go about choosing allowance materials. A summary list will be sent for tracking and easy viewing. Depending on your project type the allowance selections could include the following:
                 • Meeting at vendors together to look through possible selections (tile, countertops)
                 • Exchanging idea books through Houzz with project ideas
                 • Exchanging emails with material selection options and list at top suppliers in preparation for orders
2. A start date will be set for your project. This date can only be set once contract is signed and all materials have been picked up and purchased to ensure when we start your project there are no unnecessary delays in completion.
3. If applicable a dumpster will be delivered on site. Communication with you regarding that delivery will be had prior to delivery.
4. You will begin receiving materials being delivered to your home. A section in your house will need to be reserved for us to store these materials prior to start and during the project.
5. If applicable permits will be pulled.
6. You will be provided with a Project Start document to help give you “good to know” information about your upcoming project.

starting your project

1. Once your start date arrives your project will begin. On the first day Eric or Kayla will be on site. The very first day of any project is Demolition. This is by far the noisiest part of any project. Depending on the location of the project inside your home this may or may not affect any work from home you may have.
2. We will provide drop clothes for any walkways and protect any nearby furniture with plastic.
3. Depending on your project type it will include regular communication about the project progression. If applicable, we will provide you with dates that we need you to be available at home for decision making. Regular communication will include:
                 • Daily Logs added your Buildertrend account with progress pictures and any applicable notes
                 • Scheduling updates and changes - also available through your Buildertrend account
                 • Onsite visits to discuss project details or questions and concerns
                 • Change orders if applicable
4. Draw payments will be sent as specified in the contract details and will be due immediately on receipt.
5. Any major changes in scope will be reviewed with you the day it arises.
6. Pointing out concerns/pointing up areas
                  • Many customers point items out throughout the project and have regular discussion with us each day. This                          typically eliminates any big “point up” day needed at the end of the project.
                  • If there has not been regular communication for any reason, we will notify customers the day before our                              completion to review with us anything they would like to address before our completion.
                 • On larger projects we extend a 2-week point-up period. This replaces any tradition “walk through” and                                  instead allows for 2 weeks that customers can live in their new space. If there is anything after those two                                weeks that they would like to address, we will return to address those concerns. This is especially good for                            kitchens which are intricate and have so much regular use.

concluding your project

1. Upon conclusion of your project, we will send the final invoice over will all the allowance and adjustments.
2. Care Guides are sent (If applicable) to help ensure you have all the information needed to help care for your new space.
3. You will receive a follow-up email or call if needed to close out any details.
4. If applicable the onsite dumpster will be removed.

Process Overview

READY TO START YOUR PROJECT?